Address: Tulsa, OK 74133
Telephone: 901-207-8038
Email Address: smithassociates1725@gmail.com
Hours: Office Hours – 3:30 PM – 8:00 PM CST
The Document Controls Specialist III is responsible for carrying out the DC processes to support the document control objectives. This is a project-centric role with the projects varying in size and scope.
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Position Title : Document Controls Specialist III
ATTENTION : ” $TOP PAY “( Interviewing Now )
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Location : Tulsa, OK
Salary : Competitive
– Experience level: Associate
– Experience required: 5 Years
– Education level: High school or equivalent
– Job function: Engineering
– Industry: Oil & Energy
– Total position: 1
– Relocation assistance: No
– Visa sponsorship eligibility: No
Summary :
The Document Controls Specialist III is responsible for carrying out the DC
processes to support the document control objectives. This is a
project-centric role with the projects varying in size and scope.
Responsibilities:
– Excellent organizational, customer service, and time management skills, with
a strong attention to detail, completeness, and accuracy.
– Strong customer service skills with the ability to comply with company
procedures.
– Ability to work in a fast-paced environment with the ability to multitask.
– Verifies documents and deliverables conform to project contract requirements,
project procedures and company policy.
– Executes within the Document Management system the daily activities of
respective technical areas.
– Processing the latest version of a document (reviewed and/or ready for
issuance) to ensure the latest approved revision of documents is available and
used by project personnel.
– Controls the issuance and release of documents including drawings, parts,
specifications, etc. per company procedure.
– Communicates with document originators and engineering personnel to
resolve discrepancies and compile required changes to documents. Maintaining
close relationships with the project team members ensuring support is available.
– Works together with contractors and supplier counterpart(s) to train, guide and
ensure document managements’ objectives are met.
– Carries out project close-out activities and ensures handover to business
partners, ensuring the accuracy and quality of the final turnover.
– Identify opportunities within document management to integrate effective
workflow processes to aid the efficiency of the project team.
– Audits the contractors and/or suppliers’ document management activities
within Aconex to ensure adherence to the projects document control
procedures.
– As part of the process, audit our vendors’ document management submittals,
ensuring adherence to the projects document control procedures.
– Trains others, both the internal project team members and external
contractors or suppliers.
– Assist with other duties as assigned.
Skills and Qualifications:
1. High School Diploma or GED
2. Four (4) years’ experience performing document control/management in the
oil and gas industry, preferably with an owner/operator or an EPC
(Engineering / Procurement / Construction) organization.
3. Has an extensive knowledge of Oracle’s Aconex Document Management
System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows,
Directory and Set-up) and support the Document Control processes associated
within a project, ensuring the data integrity of the Aconex system.
4. Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP).
5. Aconex Accreditation – Professional Level
6. Proficiency in Microsoft Office applications (Word, Excel, Teams, and
Outlook as a minimum) with other PC skills.
7. In-depth experience with engineering documentation and procedural
materials for internal company use.
8. Demonstrates an eye for business due to exposure to business-related
activities, e.g., accounting, financing, purchasing, contracts.
9. Experience working in a regulated environment regarding PHMSA,
FERC, DOT, BESE, PSM, etc.
10. The capability to reprioritize as needed, when required.
11. Ability to travel up to 15% of the time.
For consideration you must act now, send resume to
smithassociates1725@gmail.com. Sincerely,
Gerald Smith
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